Reservation request

Fee Schedule

Room Reservation Fees*

(if applicable – see Policy No. 23)

Fees are based on per day usage during: Business Hours, Off-Hours, and Weekends

Business Hours

(Monday-Friday, 8:00AM-5:00PM)

Theater A – $200/day, $100/half-day or less

Theater B – $200/day, $100/half-day or less

Theater C – $200/day, $100/half-day or less

Computer Lab – $300/day, $150/half-day or less

All other Rooms – $100/day, $50/half-day or less

Day = more than 4 hours
Half-day = up to 4 hours

 

Off-Hours

(Monday-Friday)

Same fee-schedule as Business Hours + additional $100 per event.

 

Weekends

(Saturday-Sunday)

Same fee-schedule as Business Hours + additional $250 per event.

 

Please contact us for any inquiry: SOMReservations@umkc.edu

  • *All fees listed are subject to change without notice. Please reference this document for current rates and/or if you anticipate a fee for your scheduled event.
  • *Any fee changes made after your event has been scheduled will not apply to your event, and the event will be charged the appropriate rate at the time of booking.
  • *Payment must be made prior to event.

Policy

Policy No. 23 – Room Reservations

The School of Medicine has several rooms available for use. The purpose of this page is to outline policies and procedures related to reserving space at the School of Medicine.

For the official policy document, please reference this link: Policy No. 23 (PDF)

Reservations

Reservations requests are not accepted until all classes for the next semester have been assigned.

Once all classes are assigned rooms, reservation requests are opened for graduate medical education and School of Medicine departments and organizations. On the first day of the new semester, rooms are opened to everyone.

Requests are considered on a first-come, first served basis. If multiple requests are received, assignments will be made according to the following priorities.

  1. Undergraduate Medical Education
  2. Graduate Medical Education
  3. School of Medicine Departments
  4. School of Medicine Student Organizations
  5. Non-SOM UMKC Department and School Requests
  6. Affiliate Requests
  7. Non-Affiliated requests.
Reservation Cost

There is no cost to reserve a room for UMKC Departments or Organizations (1-5 above). There is a cost for affiliate and non-affiliate reservations. Fees can be waived under certain circumstances.

Please refer to the Fee Schedule page to see the current rates. An invoice will be sent to the location provided on the request and payment has to be made prior to the event.

Reservation Process
  1. Complete Room Reservation Form.
  2. Requests are reviewed within three Business Days and an answer will be emailed back.
    1. If the request is immediate, please send an additional email to SOMReservations@umkc.edu stating you submitted a request for an event that is to be held within the next three days.
  3. Rooms are assigned based on needs (size, A/V, etc).
    1. For assistance with A/V or technical support, please contact Educational Resources at:
      Phone (816) 235-1831 or Email
  4. An invoice will be sent for non-affiliate requests once the reservations is confirmed. If payment is not received prior to the event, it will be cancelled.
  5. The week of your event, a calendar will be emailed with all SOM events, including yours. Please make sure to check this calendar to verify the information is accurate.
General Rules
  • The School of Medicine is not responsible for lost or stolen items left in the room prior to or following your event.
  • Food may be brought in, but it must be indicated when you reserve the room, and it must be taken out with you when you leave. Alcohol is not allowed.
    Note: No food/drink allowed in Computer Testing Labs or Microscope classrooms.
  • The tables and chairs in the room(s) may be rearranged; however, the room must be left in the same arrangement in which it was found or additional charges may apply.
  • Users are responsible for removing items brought in and for maintaining the general cleanliness of the rooms. Failure to do so may result in additional charges.
  • All groups are financially responsible for any damage done to the room(s) and/or equipment.
  • You may not affix anything to the walls, floors or ceilings of rooms with nails, staples, tape, or any other substance.
  • No animals are allowed inside except those used to assist individuals with disabilities.
  • Because of fire-safety standards, use of candles or items with an open flame are prohibited.

Rooms

Room Location and Description

The School of Medicine has the following rooms available for reservation:

Note: All rooms have wireless connectivity to UMKC networks.

  • MG-202 Classroom
    • Up to 38 People
    • Projector and podium with computer, monitor, built-in speakers, Panopto/Zoom webcam.
  • Theater A (M1-412)
    • Up to 150 People
    • Three projectors, podium with computer/monitor, AMX control touchpad, podium & wireless mics, whiteboards, Doc cam, Panopto webcam, laptop/tablet connectivity to projectors, Wacom markup tablet, DVD/VHS player, Slideshow Presenter Remote w/Laser, power outlets and wired Internet jacks for all audience seats, Polycom Video Conferencing.
  • Theater B (M1-406)
    • Up to 60 People
    • Three projectors, podium with computer/monitor, AMX control touchpad, podium & wireless mics, whiteboards, Doc cam, Panopto/Zoom webcam, laptop/tablet connectivity to projectors, Wacom markup tablet, DVD/VHS player, Slideshow Presenter Remote w/Laser, power outlets and wired Internet jacks for all audience seats, Polycom Video Conferencing.
  • Theater C (M1-408)
    • Up to 68 People
    • Three projectors, podium with computer/monitor, AMX control touchpad, podium & wireless mics, whiteboards, Doc cam, Panopto/Zoom webcam, laptop/tablet connectivity to projectors, Wacom markup tablet, DVD/VHS player, Slideshow Presenter Remote w/Laser, power outlets and wired Internet jacks for all audience seats, Polycom Video Conferencing.
  • Large Computer Testing Lab (M1-301)
    • 37 Computer stations, 1 Proctor/Lecturer workstation
    • Projector, podium with computer/touch-screen monitor, AMX control touchpad, wireless mic, whiteboards, Panopto/Zoom webcam, and LAN School software for connectivity/monitoring of testing workstations
  • TV Studio (M2-409)
    • Up to 35 people
    • Projector, podium/table with computer/monitor, mics for Video Conferencing, Panopto/Zoom webcam, Slideshow Presenter Remote w/Laser, Polycom Video Conferencing
  • Microscope Classrooms (M2-402; 404; 406)
    • Up to 93 People
    • 89 Viewing Stations
    • Note: Reservation of this room is restricted.
      Please contact SOMReservations@umkc.edu for any inquiries.
  • M3-C05 Classroom
    • Up to 22 People
    • SMART Board Projector, podium with computer, Extron control pad, wireless mic, whiteboards, Panopto/Zoom webcam, laptop/tablet connectivity to projectors, and power outlets for audience seats.
  • M3-C07 Classroom
    • Up to 27 People
    • SMART Board Projector, podium with computer, Extron control pad, wireless mic, whiteboards, Panopto/Zoom webcam, laptop/tablet connectivity to projector, and power outlets for audience seats.
  • Small Computer Testing Lab (M3-109)
    • 10 Computer Stations, 1 Proctor workstation
    • LAN School software for connectivity/monitoring of testing workstations
  • Bamberger Room (M4-C05)
    • Up to 30 people
    • Projector, podium with computer, Extron control pad, whiteboards, Panopto/Zoom webcam, DVD player, laptop/tablet connectivity to projector, and Slideshow Presenter Remote w/Laser
  • Humanities Conference Room (M4-C01)
    • Up to 30 people
    • Projector, podium with computer, Extron control pad, whiteboards, Panopto/Zoom webcam, DVD player, laptop/tablet connectivity to projector, and Slideshow Presenter Remote w/Laser
  • 4th Floor Red Docent Conference Room (M4-119)
    • 14-18 people (subject to table arrangement)
    • 75″ UltraHD 4K Display with computer, five mobile tables with wheels, whiteboard
  • 4th Floor Blue Docent Conference Room (M4-319)
    • 14-18 people (subject to table arrangement)
    • 75″ UltraHD 4K Display with computer, five mobile tables with wheels, whiteboard
  • M5-C05 Classroom
    • Up to 30 people
    • Projector, podium with computer, Extron control pad, whiteboards, Panopto/Zoom webcam, DVD player, laptop/tablet connectivity to projector, and Slideshow Presenter Remove w/Laser
  • 5th Floor Large Conference Room w/Kitchenette (M5-103)
    • Up to 16 people
    • Two 70″ HD displays with computer (each can display a different video input), Crestron control touchpad, ceiling mics for Video Conferencing and Cisco Jabber telephony, Vaddio PTZ (Pan-Tilt-Zoom) camera for Panopto/Zoom, Ultra HD Blu-Ray/DVD player, six mobile tables with wheels, whiteboards, power outlets for table guests, kitchenette (refrigerator, microwave, sink, counter/prep space, cabinets)
  • 5th Floor Gold Docent Conference Room (M5-219)
    • 14-18 people (subject to table arrangement)
    • 75″ UltraHD 4K Display with computer, five mobile tables with wheels, whiteboard
  • 5th Floor Green Unit Conference Room (M5-419)
    • 14-18 people (subject to table arrangement)
    • 75″ UltraHD 4K Display with computer, five mobile tables with wheels, whiteboard

Room Reservations

SOM_RoomReservationsUMKC School of Medicine has 18 rooms available with updated technology and knowledgeable staff to help make your next meeting or event a success.

Room Scheduling is now open thru May 31, 2020.

Room Reservation Confirmation

 

Thank you for your request!

A confirmation email has been sent to you with the details of your request.

We will respond to your request in 1-3 business days.
If your request date is within that time-frame, we will respond as soon as possible.

Please email SOMReservations@umkc.edu for any questions or changes to your request.