Office of Research Administration

Conducting Research at University Health (UH)

UH Research Application Form

To determine if an activity meets the federal definition of human subjects research and requires institutional review board (IRB) review/approval, submit a Research Determination to the UMKC IRB. The UMKC IRB is the primary IRB for most research conducted at UH (see UMKC IRB panel below).

If the project is determined as not human subjects research (NHSR) by the UMKC IRB, then no UH Research Application Form is needed.

  • Complete UH research application and obtain department and administrative approvals.
  • Attach the appropriate items (study protocol, consent form, etc., listed on pg. #3) with the application form and submit to
  • Make sure to add any new project staff to UH research application by forwarding the individual’s name, along with project title (must match IRB submission title), principal investigator name, and IRB #.
Online Research training education
UMKC Institutional Review Board (IRB)

Per formal agreement and in compliance with Department of Health & Human Services regulations, the UMKC IRB is the primary IRB that reviews research conducted at UH. There are situations where IRBs enter into collaborative review agreements and some federally funded multicenter, clinical trials that require a different IRB to review. Please discuss with Research Administration and the UMKC Office of Research Services Compliance for those situations. Submit the project (or amendment to add additional project staff) to the UMKC Institutional Review Board (IRB).  See:

Informed Consent Form

The UMKC IRB informed consent form templates meet the new federal Common Rule requirements and also include required institutional language. For research conducted at UH, a bar-code label is included on the consent form to help ensure the consent form is added to subjects’ medical records to maintain compliance with accreditation requirements. Most research conducted at UH will require consent forms to have the UH bar-code label or a sticker of the bar-code label affixed to the consent.

The UH bar-code (UH consent template) consent form may not be needed if #1 and #2 below are met:

  1. No invasive study protocol procedures (labs, radiology imaging, dispensing of study drug, etc.) will be performed on subjects at UH, and
  2. UH is not engaged (or could be perceived as not engaged) in human subjects research because the investigator recruiting subjects is:
    1. not a UH employee or is not a UH Medical Staff member with full clinical privileges.
Research Support

Students and residents may contact Research Support team of study coordinators for guidance on the UH research application and the appropriate IRB forms for the IRB submission.

Residents may use this template as a guide for a protocol

Additional requirements for non-UH medical staff or non-UH employees
  • UH Compliance Training
    • Register/complete training (annual) required by UH Compliance-
    • After registering, UH Compliance assigns the appropriate training lesson(s) to your registration.
  • Complete and submit the UH Office of General Counsel’s Confidentiality Agreement Form to
  • Onboarding Process
    • Non-UHmedical staff or non-UH employees must go through UH’s onboarding process. Please contact the UH Onboarding Specialist:  or (816) 404-2523 in UH Human Resources for required HR background check, UH Occupational Health assessment – includes TB skin test and vaccine review, and attend UH HR orientation.
Statistical Evaluation and Data Capture
  1. Submit the project to the UMKC SOM Research and Statistical Consult Service for statistical evaluation, if statistical expertise is not provided by the mentor.

    How much “lead time” should be provided ?

    It is expected that the faculty, staff, residents and students will make a request at the beginning of the project (when designing) in order to obtain input from a statistician regarding study design, the research objective and measures,  data collection/format, and the analysis plan. Lead time will depend on the complexity of the project, but at least 2 weeks will have best results.

    Expectations — such as name on publications, presentations, etc., ?

    Discuss this at the beginning. The biostatistician is able to provide and/or collaborate in creating written content, figures, and tables for papers and posters. We anticipate that the biostatistician who works on the project will be listed as one of the co-authors to the publication.

    Researchers should incorporate other deadlines like IRB submission, factor in data collection, and meet with biostatistician.

    Researchers are responsible for collecting data and making it available to the biostatistician in a de-identified, usable format (see REDCap info below).

  2. Optimizing Data Collection - REDCap (research electronic data capture) is a recommended tool for research data collection and can be customized to the specific project. REDCap is designed to comply with HIPAA regulations and data can be exported in many formats such as SPSS and excel worksheet. REDCap accelerates research by limiting repeated effort and centralizing processes. REDCap helps ensure data confidentiality and is much preferred over using Excel data sheets.

    The SOM Dept. of Biomedical and Health Informatics staff are available to train researchers to use REDCap, see -