Office of Research Administration

Grant Proposals

Requesting “PeopleSoft pages” is the first step in UMKC’s grant application process—and it’s a requirement for every new or transferring proposal. (PeopleSoft is the university tool to manage and track your research and service projects throughout the life of a grant—from application to closeout.).

The Office of Research Administration creates PeopleSoft pages for all School of Medicine and School of Nursing & Health Studies faculty. To request PeopleSoft pages, send the following items to ORASOM no later than seven full business days prior to proposal deadline:

  1. PeopleSoft Questionnaire
  2. Abstract (draft is acceptable)
  3. Link to or copy of Request for Proposal (RFP)
  4. Detailed budget (NIH budget template suggested)
    1. Additional information on creating a budget.
    2. “Proof” of limited or absent indirect rate by sponsor if full UMKC Rates are not allowed (email, website, RFP)
  5. Copy of any forms that require Institutional Official signature
  6. Subcontract Documents, if UMKC is prime
  7. UMKC Investigator Form
  8. Any Letters of Support in collaboration of the proposal. This is particularly important for any In-Kind (cost-share) required by a sponsor and for cost-share provided by the institution or project sites – e.g., TMC, SOM Dept., etc.

Once all items are received, PeopleSoft pages will be generated and routed for signatures from PI, co-PI, co-I, PI/I’s department chairs, School of Medicine Dean/Associate Dean for Research, and School of Medicine Fiscal Officer.

ORASOM will submit PeopleSoft pages with all signatures to the Office of Research Services (ORS) no later than five business days per UMKC policy before proposal deadline.  UMKC ORS Policy – PDF attachment
Failure to comply with seven- and five-full business day policies may result in a denied proposal.

Submitting your proposal:
The Principle Investigator needs to submit their full, final application to:

Office of Research Services at no later than two full business days prior to the deadline. ORS will review, approve, and submit the application directly or give the PI approval to submit.

The PI will also need to submit a copy of the proposal to the Office of Research Administration at after or at the same time as ORS submission. Copies are kept to improve Post-Award management; failure to submit a copy of the application may hinder the processing of the PI’s next proposal.

Why is this required?

When a grant is submitted by UMKC faculty, the institution must approve the application’s financial details as UMKC resources, space, and people are being committed in the request. Since a grant agreement is a legal and binding contract, UMKC must ensure the grantor and institution requirements are upheld. Ample time to review the budget and other proposal documents prior to submission allows for better management of the grant after it is awarded.

University Policy

Example: NIH R01 grant application due Tuesday, Sept. 20th

Submit required documents to ORA before Thursday, Sept. 8.

ORA will submit signed/completed pages to ORS before Tuesday, Sept. 13 to ensure compliance with ORS five-business day deadline.

PI submits full application package to ORS ( three full business days prior to the application deadline, so in this example, Sept. 14.

Who can be Principal Investigator?

For human subjects research reviewed by the Institutional Review Board (IRB), the Principal Investigator (PI) bears responsibility for directing the research protocol and maintaining compliance with relevant institutional polices and federal requirements including those that govern Human Subjects Research. For clinical research projects conducted at hospitals that have affiliate agreements with UMKC, typically the School of Medicine faculty member PI must be a member of the current Medical Staff at the clinical affiliate entity or employed by the clinical affiliate.

The UMKC IRB and the clinical affiliates have separate agreements that govern IRB review of research and IRB reciprocity.

To serve as a PI on a grant award (sponsored project) through the University, the individual must be:

  1. A current UMKC School of Medicine Faculty or Staff member, and
  2. Approved by the School of Medicine department to serve as a PI, and
  3. Employed by the University in some capacity, or
  4. Employed by one of these clinical institutions that has a formal affiliation agreement with the University: Children’s Mercy Hospital, St. Luke’s Hospital, or University Health.

Examples of individuals not eligible to serve as Principal Investigator:

  • Visiting faculty
  • Students
  • Medical residents
  • Temporary support staff


See the UMKC IRB policy and guidance on PI requirements:

University information about a sponsored grant project versus a gift:

More University policies on grants:

Other helpful UMKC links for Pre-Award: