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Reserve a Room or Lab
The Reservation Process
All simulation reservation requests must be submitted through the Event Request Form. Once the request has been submitted, the simulation team will follow up with a link to the Qualtrics Instructional Plan Form, which must also be completed or updated before the request will be considered for approval. Tentative reservation of dates and times may be provided while the request is evaluated for approval.
The Simulation Center does not allow use of simulation-managed educational space for didactics not associated with same-day simulation. We ask that all simulation event requests be made as far in advance as possible, but at least eight weeks prior to the requested event date. Exceptions may be considered on a case-by-case basis depending on availability.
Events will be scheduled based on the Simulation Scheduling Prioritization Policy. If all priority requirements have been met, events will be scheduled on a first-come, first-serve basis. If a high-priority event conflicts with a concurrently scheduled lower-priority event, the lower-priority event may be asked to reschedule to meet the needs of the simulation primary stakeholders.
Submitting a Reservation Request
Please complete the reservation request form. After submission, a CTF staff member will contact you by phone or email after review of the request. Please allow up to 2 business days for a response.
Cancellations
We understand that schedules and plans change. Space and time in the Simulation Center is at a premium; therefore, if you must cancel a reservation, we ask that you notify us as soon as possible. Chances are very good another group is waiting to use the space. Please refer to center policies and procedures for more information about cancellations.
Locations and Facilities
Not sure which simulation space is right for you? Visit our locations and facilities page to learn more about the features, equipment and capabilities of the simulation spaces located at our Kansas City and St. Joseph campuses.
Locations and facilities details
Ask a Sim Tech
Have a question about simulation equipment, setup or troubleshooting? Email our simulation technology team. Please include your name and a brief description of how we can help. A sim tech will get back to you promptly. Please, no event inquiries; use the Event Request Form instead.
Additional Resources
Simulation Scheduling Prioritization Policy